Recording church member cash gifts

by Paul Sykes
(Summerfield Florida)

We are in encountering a situation that we don’t have an answer for.

For an example. Our youth ministry has a budget for $1,000.

A couple then donates $1,000 to the ministry.

We have a sub bank account set up in Quickbooks for these cash gift for the youth.

But the problem comes when we write a check against the cash donation for say the $1,000 it exhausts both the cash sub account and also the budget.

How do we prevent this? Please give us some advice.