Deleting funds in Fund Accounting

by Don Colvin
(Olathe, KS)

I have several funds that I don't need anymore and I need to delete. I have a custom coded fund accounting system running on a AS/400.

When I delete all the accounts in a fund I get a message that the entire G/L is out-of-balance. I checked all the accounts in that fund and everything is 0 (current and last year).

The out-of-balance is because of the fund balance. Even though the accounts are all zero there is a fund balance left in the fund. Where can I transfer that fund balance to?

Vickey's reply

You are probably going to have to contact your system’s support.

I use QuickBooks and in it...if an account has at any time had a balance in it...you cannot delete it. You can make it inactive, but you cannot delete it.